to motivate the client to use them as their
The benefit to your practice in partnering
with myPay Solutions is that you get to decide
whether any one particular client should be
processed in-house in your practice or would
be better served by using an outside service
bureau. Payrolls processed by myPay Solutions can be directly imported in Write-up
CS or QuickBooks, and as the client’s accountant, you can have access to all or selected
payroll reports for that client.
The payroll system that myPay Solutions
offers is similar to that provided by other
online service bureaus. The former Creative
Solutions has been offering an in-house application for processing client payroll for decades, so they’ve had plenty of time to get
payroll down pat. The data entry screens are
not overpopulated, and the system is easy to
navigate — important factors for your clients,
especially those with high turnover rates in
the payroll department. It offers 10 standard
reports, somewhat less than most other vendors, and your client can choose either five
reports, or eight reports of the 10, depending
on what level of service they sign up for. The
level of service (Premium Package or Premium Plus) also determines how the payroll
is entered —through a Web portal or through
fax or e-mail submission. Direct deposit is
standard with both packages.
MyPay Solutions is smaller than many
of the established payroll service bureaus,
which may be a consideration. But the fact
that you can deal with Thomson Reuters for
both in-practice payroll servicing or an outside vendor for some of your clients may also
be a motivating factor.
Peachtree Select Payroll
Sage North America
Peachtree and Intuit’s QuickBooks pretty
much own the entry-level accounting market, with millions of small businesses using
one or the other’s software.
Peachtree offers three payroll products,
Peachtree Simple Payroll, Peachtree Managed
Payroll, and the one we reviewed, Peachtree
Select Payroll. Two of these, Simple Payroll
and Select Payroll, are desktop solutions with
the core functionality contained in the ac-
counting software and unlocked through an
unlock code from Peachtree. The Peachtree
Managed Payroll puts Peachtree in charge of
calculating the payroll and maintaining the
software. Two of the three solutions require
an annual subscription. Simple Payroll is cur-
rently $259 a year, while Peachtree Select is
$349 per year. For the extra $90 a year, Select
provides W- 2 delivery and the e-filing of tax
forms. That’s a pretty good deal. Both Simple
and Select provide access to the payroll sys-
tem directly through Peachtree Accounting.
Direct deposit is an option for both Simple
and Select, and both can print signature-
ready required tax filing forms.
Sharing the low-end accounting market
with Peachtree, QuickBooks is used by many
smaller businesses, many of which are doing
their payroll manually, having once calculated the gross to net sometime in the past.
If you have clients in this situation, Intuit
offers a number of QuickBooks Payroll solutions. On one hand, the Online Payroll for
Accounting Professionals and Payroll Enhanced for Accountants offer your practice
the opportunity to provide clients with payroll processing, either in real-time (Online
Payroll) or after the fact (Payroll Enhanced
An Intuit Online Payroll is available for
clients that want to use an outside service
bureau. This is the PayCycle payroll service
that was acquired by Intuit a while back and
rebranded. Intuit also offers Payroll Basic,
Payroll Assisted Service, and Payroll En-
hanced, the version we reviewed.
Run Powered by ADP
ADP Small Business Services
In the past, ADP was not really a consideration for your smaller clients, those with only
five to 10 employees. A few years ago, ADP realized that there are a lot of small businesses
that have payrolls, and established its Small
Business Services division.
Run Powered by ADP is designed to provide the smaller business with pretty much
the same capabilities that ADP offers to its
larger clients. It has the same processing engine, though it’s designed to have data entered by the client (or the accountant offering
Run), not by an ADP data entry operator.
As such, the screens are laid out simply
and are uncluttered. If your client is doing the
data entry and processing, they won’t have to
hunt to navigate the system — it’s very clear
where a particular process is performed, and
Run guides the user through each step.
Run Powered by ADP for Accountants is
the same product, but offered to accountants
to customize the product with their firm’s
name and logo. ADP is actually providing the
services, but client contact is through your
practice and you pay ADP and invoice the
client. In addition, your practice projects a
much larger capability to the client. As the
client’s accountant, you can have access to
all of the payroll records.
As a huge payroll processor, ADP has the
chops to offer pretty much all of the services
of its high-end product. There are 80 or so
defined deductions, export to popular accounting software packages, direct deposit
and more. ADP prefers to quote prices on an
individual basis, but like most service bureaus, the fee is dependent on the number
of employees processed.
While not as large or as well known as ADP or
Paychex, SurePayroll is still a national payroll
service bureau with many of the same capabilities and pricing models. Where the vendor
distinguishes itself is in how aggressively it
markets itself to the accounting community.
Depending on how much you want to be involved in your clients’ payrolls, you can refer
or resell the service.
If you are a CPA, compensation for referrals
is somewhat of a dicey subject. SurePayroll
doesn’t actually pay you for the referral, but
offers you a choice of “rewards,” including gift
cards or a donation to your favorite charity as
a thank you. Of course, providing a client with
a recommendation for a service provider that
is going to take good care of them is compensation in itself.
The reseller program is much more clear-cut. SurePayroll will private-label its service
with your practice’s name. When a client
signs on to process payroll, they will see your
name on all the screens. SurePayroll provides
the processing, as well as the customer support if needed.
One nice feature is SureChoice. Whether
you are referring a client to SurePay, having
a client participate in the reseller program,
or just have a client using SurePayroll, you
can sign up for SureChoice, which lets you
access and print client payroll reports. This
eliminates the need for a client to forward
these reports on to you for your records and
SurePayroll can also provide ancillary services, acting as a portal to additional offerings, including 401(k) plans and administra-
See PAYROLL on